CRM for photo studios
CRM for photo studios and photographers
Hourly studio booking, prepayment, lighting rental and shoots in one system. Free time is visible at once, and double bookings never happen.
How the CRM handles a photo studio client
- 01Bookingstudio and time online
- 02PrepaymentKaspi link, booking confirmed
- 03Shootstudio, equipment, on-site extension
- 04Settlementrental, lighting, props
- 05Photosdelivery and an invitation to return
What the photo studio CRM does
Works for a photo studio with several halls, video and podcast studios and freelance photographers with their own schedule.
Studio grid
All studios by the hour, cleaning and set-up between bookings, on-site extensions.
Online booking
Clients choose a studio and time on your website and pay a deposit via Kaspi.
Equipment rental
Lighting, backdrops and props added to the booking bill, tracking of handover and return.
Shoot orders
Photographer, make-up artist, shoot type, service package and editing deadlines.
Photo delivery
A link to finished photos, client picks their favourites, upsell of retouching.
Till and Kaspi
Prepayment and balance, on-site extensions, shift till.
Clients and bonuses
Regular photographers and clients, volume discounts on hours, passes.
Owner reports
Studio occupancy by day and hour, revenue, most popular studios and packages.
Where a photo studio loses money
A photo studio sells hours of studio time. Bookings in chats and the administrator's calendar lead to clashes, while free weekday slots go unsold. The studio grid and online booking show free time to clients directly.
The second loss is no-shows. A Saturday booking without prepayment is easily cancelled at the last minute. A Kaspi prepayment at online booking solves this.
The third is upselling: lighting rental, props, extensions, retouching. In the CRM they are added to the booking bill and never lost, and the owner sees what sells best.
Photo studio software and online studio booking
Photo studio software manages studio bookings, equipment and payments. The administrator works with the studio grid, and the owner sees occupancy and revenue for each studio.
Online photo studio booking works on your website and via a link from Instagram: clients see free hours, choose a studio and pay a deposit. The photo studio app adds booking history and passes for regular photographers.
A CRM for a photographer without their own studio is simpler: shoot schedule, clients, service packages, prepayment and photo delivery by link.
Estimate the cost of a CRM for photo studios
The base system with clients, schedule, memberships and payments starts from ₸500 000. Tick what else you need to see an estimate.
This is a calculator estimate. The exact price is set after a one-day audit and fixed in the contract.
Our CRM in production
A chain of sports clubs in Almaty runs memberships, entry and payments in our system
A martial arts club, a fitness club and a stretching studio run on one platform: each has its own app and front desk, and the owner sees shared analytics. We use the core of this system, clients, roles, payments, notifications and owner reports, as the base for a CRM for photo studios, so launch is faster and cheaper than building from scratch.
Custom CRM or Bitrix24 and amoCRM
Off-the-shelf CRMs work well for sales teams. For photo studios you end up bending the workflow to fit them, and you pay for every employee every month.
| Capability | A-LUX | Bitrix24 | amoCRM |
|---|---|---|---|
| Hourly studio grid | |||
| Online booking with Kaspi prepayment | partly | ||
| Lighting and props rental on the bill | |||
| Photo delivery to clients by link | |||
| Monthly fee per user | No | Yes | Yes |
| You own the code and the database | |||
| Changes to fit your process | partly | partly |
How we implement the CRM
Frequently asked questions
How much does a photo studio CRM cost?
The core system with studio grid, booking, equipment and till starts at ₸500,000. Online booking on your website, shoot orders and the app are priced separately.
Can clients book a studio online with prepayment?
Yes. The client chooses a studio and time, pays a deposit via Kaspi, and the booking is confirmed automatically.
Is equipment rental tracked?
Yes. Lighting, backdrops and props are added to the booking bill, and handover and return are recorded.
Will it suit a video or podcast studio?
Yes. The model with hourly rental of studios and equipment fits any kind of studio.
Will it suit a freelance photographer?
Yes. For photographers we make a lighter version: shoot schedule, clients, packages and photo delivery.
Are there passes for photographers?
Yes. Discounted hour packages for regular photographers are deducted with each booking.
Can we run several studios?
Yes. A shared client database with separate studios and till for each location.
How long does implementation take?
The core system goes live in 3 weeks, with online booking in 4-5 weeks.
Other industry CRMs and services
We will show the system using your studio as an example
We run a one-day audit, show a working system and give you the price and timeline.
Contact A-LUX
We reply within 15 minutes
Or contact directly